Professional Activities Fund

The Professional Activities Fund (PAF) supports undergraduate Professional Development.  This includes extra-curricular projects and activities including prototyping, competitions, and conferences. The intended purpose of the projects and activities is to enhance experiential learning opportunities for undergraduate engineering students.

 

2025-26 PAF Application Deadlines

Projects & Prototyping: 1 funding cycle per term

Term Application DeadlineDecision Notifications Begin
2025 Winter Term 1Sunday, October 04, 2026, 11:59 PM PTFriday, October 19, 2026
2026 Winter Term 2Sunday, January 17, 2027, 11:59 PM PTFriday, February 01, 2027

 

Travel, Conferences & Events: monthly funding cycles.

Note: you must attend an official meeting with the SOE PD team before submitting your application. Please view the office hours listed below, or contact the PAF inbox for alternative scheduling.

 

Application DeadlineDecision Notifications BeginTravel Dates
Tuesday, September 01, 2026, 11:59 PM PTWednesday, September 16, 2026October 01-31, 2027
Thursday, October 01, 2026, 11:59 PM PTWednesday, October 14, 2026November 01-30, 2027
Sunday, November 01, 2026, 11:59 PM PTTuesday, November 10, 2026December 01-31, 2027
Tuesday, December 01, 2026, 11:59 PM PTWednesday, December 09, 2026January 01-31, 2027
Friday, January 01, 2027, 11:59 PM PTWednesday, January 13, 2027February 01-28, 2027
Monday, February 01, 2027, 11:59 PM PTWednesday, February 10, 2027March 01-31, 2027
Monday, March 01, 2027, 11:59 PM PTWednesday, March 10, 2027April 01-30, 2027
Thursday, April 01, 2027, 11:59 PM PTWednesday, April 14, 2027May 01-31, 2027
Saturday, May 01, 2027, 11:59 PM PTFriday, May 07, 2027June 01-30, 2027
Tuesday, June 01, 2027, 11:59 PM PTTuesday, June 08, 2027July 01-31, 2027
Thursday, July 01, 2027, 11:59 PM PTThursday, July 08, 2027August 01-31, 2027
Sunday, August 01, 2027, 11:59 PM PTMonday, August 09, 2027September 01-30, 2027

 

Note: Students will receive a confirmation email upon submitting the PAF application and will be notified once a decision is made.

 

How to Apply for PAF Funding

To Apply: If interested in PAF Funding, please:

  1. Review the PAF Guidelines and Information using the resources provided below.
  2. Complete the draft of your application guided by the PAF Application Questions.
  3. Have your application reviewed by the Professional Development Officer or Professional Development Assistant - please see office hours below.
  4. Submit the online PAF Application form for PAF Committee consideration.

 

Have Questions? You have several options to get assistance:

  1. Email PAF Inbox at paf.soe@ubc.ca.
  2. Visit PAF Office Hours

PAF Office Hours Schedule

September 8th to December 22, 2026

Tuesday 1pm-2pm

Attend in Person

Attend Virtually

Navigate to EME 2241

Join Zoom Meeting

Phone one-tap: +17789072071,,63347283584#,,,,,,0#,,633678#

Meeting URL: https://ubc.zoom.us/j/63347283584?pwd=hJZD6r654aMcEUJdEXZtNdnMeL3uz6.1

Meeting ID: 633 4728 3584

Passcode: 633678

PAF Resources

 

SOE_PAF_POLICY_graphic_v2

Comprehensive guidelines outlining eligibility, funding criteria, and application procedures for the SOE Professional Activity Fund (PAF).

Access Document

PAF_APPLICATION_FORM_graphic_v2

The official form required to apply for PAF funding, detailing project information, budget, and justification.

Access Form

SOE_PAF_BUDGET_TEMPLATE_graphic_v2

A structured template to assist applicants in preparing a detailed budget breakdown for their PAF funding request.

Access Template

PAF_REIMBURSMENT_INSTRUCTIONS_graphic_v2

Step-by-step guidelines on how to submit reimbursement claims for approved PAF expenses.

Access Document

PAF_REIMBURSEMENT_REQUEST_FORM_graphic_v2

The required form for requesting reimbursements related to approved PAF expenditures.

Access Form

PAF_ACTIVITIES_SUMMARY_SUBMISSION_graphic_v2

A reporting form for summarizing activities, outcomes, and impacts of PAF-funded initiatives.

Access Form

UBC_TRAVEL_POLICY_graphic_v2

University-wide regulations governing travel, including expense reimbursements, safety protocols, and funding eligibility.

Access Site

PAF_ANNUAL_REPORT_graphic_v2

An overview of PAF funding, student projects, and impact on experiential learning.

Access Document

 

 

 

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