Student groups within School of Engineering may be eligible to receive a wide variety of benefits, including funding, space and facilities access, safety training, leadership training, and administrative support.
The University of British Columbia
Okanagan Campus
Engineering Design Team (EDT) Resources
EDT Handbook
This handbook provides essential information for Engineering Design Teams (EDTs) at UBC Okanagan’s School of Engineering. It outlines expectations, best practices, and processes for team leadership, shop access, financial management, sponsorship, and competition travel. Engineering Design Teams play a crucial role in student innovation, industry engagement, and professional development. By following this guide, teams can efficiently navigate university resources, maintain team continuity, and optimize their project success.
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EDTs are expected to adhere to these guidelines to maximize opportunities and ensure a productive, well-supported team environment.
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Explore Key Sections
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Outlines best practices for fair team selection, leadership transition, recruitment, and record-keeping to ensure long-term team success.
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Provides guidance on accessing SOE shop, lab, and storage spaces, along with safety training and workspace usage policies.
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Details financial management, funding opportunities, sponsorship best practices, and reimbursement procedures for EDTs.
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Explains booking procedures, mandatory pre-departure training, and conduct expectations for EDTs traveling to competitions.
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Covers the SOE affiliation process, membership roster maintenance, and sponsor record-keeping for effective team management.
Student Leader Resources
Being a student leader is a huge responsibility. To help navigate things smoothly, APSC PD has compiled a list of toolkits that ease the workflow for everyone involved in a student group.
What is LEES?
LEES (Leadership Education for Engineering Students) is a set of resources geared towards applicability. The goal is for you to have enough theory so that you have an idea of why you're doing something, but learning is focused on “what”, “when” and “how” to apply your knowledge. Focused on elements of task leadership (performance maintenance), social leadership (relationship maintenance), and personal leadership, LEES is geared towards students learning how to effectively work in groups and teams.
How to use LEES
LEES resources have been developed so that students are able to determine which topics they would like to learn about. There is no set order that students needs to review these toolkits. Each resource has been set up so that students can walk through the material independently, and then follow-up with an advisor for further discussion.
Internal Topics
These toolkits relate to internal subjects of your team.
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This spreadsheet contains key project management systems such as a Work Breakdown Structure (WBS), Gantt Chart, RACI Matrix and more, ensuring a smooth workflow.
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Many teams struggle with leadership transitions and a loss of knowledge as a result. This toolkit contains a reflection template that graduating members can fill in to ensure nothing gets missed.
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Team culture defines the dynamics within a team and teamwork, specifically how members work together towards a common goal and how they treat one another.
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These resources are designed to help you to think about different areas of interpersonal conflict and reflect on the situation at hand in a methodical way, before taking steps to resolve it.
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Strategic Planning ensures the team has a shared mission and vision. It includes templates for common exercises such as SWOT scan, PESTLE analysis and so on.
External Topics
Toolkits that apply to external topics within your group.
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If your student group is planning to host high school/middle school outreach events, make sure to plan it out well in advance. This toolkit ensures no steps are missed.
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Struggling to gain an online audience? This toolkit dives into Marketing 101 - you'll learn how to build your brand, engage your audience and more.
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This spreadsheet encompasses every step of planning an event big or small - be it an event proposal, budget, communication plan, run of show and more. You can adjust the sheets to fit better to your specific event.
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As a student, it’s only natural (and healthy) to have 20-30% of your team graduate or otherwise move on each year. This allows new members and their unique ideas and skills to join the team. Before sending out any hiring notices, it’s worthwhile to take stock of the current composition of your team and what your goals are in the future.
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You've achieved a lot of things being a part of a student group - but now what? We've compiled a list of UBC and APSC resources that can help you navigate the next steps forward!
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Designed to help EDT to build a compelling sponsorship package for their team, this toolkit covers key elements in crafting persuasive proposals, and showcasing the value sponsors will gain from supporting the EDT's work. This toolkit also includes tips on creating impactful project presentations.