Student Group Resources

Student groups within School of Engineering may be eligible to receive a wide variety of benefits, including funding, space and facilities access, safety training, leadership training, and administrative support.

For more information, please contact Grant.Topor@ubc.ca or visit the following PD/PAF Office Hours:

PD Office Hours: EME 2241 (Drop-in)

Mondays- noon-1:00 pm

Wednesdays- 2:00-3:00 pm

Zoom Appointments available if/when the sign is posted due to the remote work days:

https://ubc.zoom.us/j/67255443777?pwd=g6Pw4qRdrAVbzPY3KlX6Yn2JyOZ14G.1

PAF Office Hours: EME 2241 (Drop-in)

Tuesdays: noon- 1:00 pm

Engineering Design Team (EDT) Resources

EDT Handbook

This handbook provides essential information for Engineering Design Teams (EDTs) at UBC Okanagan’s School of Engineering. It outlines expectations, best practices, and processes for team leadership, shop access, financial management, sponsorship, and competition travel. Engineering Design Teams play a crucial role in student innovation, industry engagement, and professional development. By following this guide, teams can efficiently navigate university resources, maintain team continuity, and optimize their project success.

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EDTs are expected to adhere to these guidelines to maximize opportunities and ensure a productive, well-supported team environment.

Click Here To View The Full Handbook

Explore Key Sections

Student Leader Resources

Being a student leader is a huge responsibility. To help navigate things smoothly, APSC PD has compiled a list of toolkits that ease the workflow for everyone involved in a student group.

What is LEES?

LEES (Leadership Education for Engineering Students) is a set of resources geared towards applicability. The goal is for you to have enough theory so that you have an idea of why you're doing something, but learning is focused on “what”, “when” and “how” to apply your knowledge. Focused on elements of task leadership (performance maintenance), social leadership (relationship maintenance), and personal leadership, LEES is geared towards students learning how to effectively work in groups and teams.

How to use LEES

LEES resources have been developed so that students are able to determine which topics they would like to learn about. There is no set order that students needs to review these toolkits. Each resource has been set up so that students can walk through the material independently, and then follow-up with an advisor for further discussion.

Internal Topics

These toolkits relate to internal subjects of your team.

This spreadsheet contains key project management systems such as a Work Breakdown Structure (WBS), Gantt Chart, RACI Matrix and more, ensuring a smooth workflow.

Many teams struggle with leadership transitions and a loss of knowledge as a result. This toolkit contains a reflection template that graduating members can fill in to ensure nothing gets missed.

Team culture defines the dynamics within a team and teamwork, specifically how members work together towards a common goal and how they treat one another.

External Topics

Toolkits that apply to external topics within your group.

If your student group is planning to host high school/middle school outreach events, make sure to plan it out well in advance. This toolkit ensures no steps are missed.

Struggling to gain an online audience? This toolkit dives into Marketing 101 - you'll learn how to build your brand, engage your audience and more.

This spreadsheet encompasses every step of planning an event big or small - be it an event proposal, budget, communication plan, run of show and more. You can adjust the sheets to fit better to your specific event.

As a student, it’s only natural (and healthy) to have 20-30% of your team graduate or otherwise move on each year. This allows new members and their unique ideas and skills to join the team. Before sending out any hiring notices, it’s worthwhile to take stock of the current composition of your team and what your goals are in the future.

You've achieved a lot of things being a part of a student group - but now what? We've compiled a list of UBC and APSC resources that can help you navigate the next steps forward!

Designed to help EDT to build a compelling sponsorship package for their team, this toolkit covers key elements in crafting persuasive proposals, and showcasing the value sponsors will gain from supporting the EDT's work. This toolkit also includes tips on creating impactful project presentations.