PAF Projects - Term 2 Application 2024/25

Before starting your application:

Welcome to the PAF Projects - Term 2 Application! Before filling out the survey, please go over the resources on our website. 

Important: Please read to ensure the successful completion of this application.

The application will close on January 31st, 2025 at 11:59pm for Term 2. 
The application encompasses student groups who fall under the following:

  • PAF Term 2 resubmissions for all Projects categories
  • Engineering Design Teams
  • Engineering Student Clubs/Associations EUS affiliated, EUS Program Club, EUS Ex-Officio Club, Professional Chapter
  • Other e.g. independent student projects

Graduate student groups and students seeking funding for Travel & Conferences are not covered under this application.

Final spreadsheet submitted must be LOCKED, just as it was when first downloaded. If it is unlocked, it would not be accepted. 
You can collaborate with your team on the funding spreadsheet, but make sure you’re not submitting a version downloaded from platforms like Google Sheets or Google Drive, as this will break the spreadsheet and unlock it. Before submitting, ensure all final numbers are transferred into the original locked spreadsheet using the Microsoft Excel app on your computer. Always complete and save the spreadsheet using the Excel application to keep it properly locked. If the spreadsheet is found to be unlocked or altered, it will not be accepted. Thank you for your cooperation! If you have any questions, feel free to reach out to paf@apsc.ubc.ca. 

The Professional Activities Fund (PAF) exists to enhance professional development activities in the engineering undergraduate program at UBC Vancouver. It is designed to support co-curricular activities and projects that lie outside of, yet are complementary to, the engineering curriculum. All PAF funded activities must be in support of this mandate. For more information visit our PAF Mandate page. 

Please rename these files according to your group's name before submission. (Replace "TEAMNAME" with your team's name if applicable)

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By providing your personal information on this form, you agree to allow UBC to use this data to process your request or application. This data is kept secure and stored in Canada. For more information, view our Privacy Policy.
Student Code of Conduct
Please read the Student Code of Conduct on the UBC Academic Calendar. 
Have you read and understood the Student Code of Conduct? The members of your organisation must abide by these standards. You understand that failure to comply with the Code of Conduct is grounds for organisation disbandment.

Applicant Information

Please supply all the information below. All correspondence regarding this application will be addressed to the principal applicant. 
This will be the name your application will be referred to as.
Principal Applicant's Name
Alternate Contact
Design Project Submission

How many projects were approved for funding in Term 1? 

(If you did not apply in Term 1 or had all your Projects rejected, input 0)

Is at least one of your projects a Resubmission?

If you are resubmitting at least one project from Term 1, please include the PAF reference code here. If there's more than one, include all the codes.

**(Example: P2425_XXX)

One file only.
5 MB limit.
Allowed types: xls, xlsx.
18 MB limit per form.
If this is a resubmission and there is no major changes, feel free to attach Term 1 Project Overview Form. 
Maximum 5 files.
8 MB limit.
Allowed types: pdf.
18 MB limit per form.

Have any of the Project Overview forms changed for your group?

Please note that you will be asked to resubmit a Faculty Advisor Approval if your project has changed.

If this is a resubmission and there is no major changes, feel free to attach Term 1 Project Timeline.
Maximum 5 files.
8 MB limit.
Allowed types: pdf, docx, doc.
18 MB limit per form.
**If you are applying for a new Project or submitting a Resubmission with significant changes, please have your faculty advisor re-sign the form (with an updated date)

Faculty Advisor Approval PAF requires Faculty Advisors to review and approve all Project applications. Applicants will need to submit a PDF document or screenshot that indicates their Faculty Advisor’s written approval of their Project application(s). Faculty Advisors will review each Project application to ensure that the Design Project is connected to core missions of the Engineering Design Team, project goals/outcomes are robust and that Project budgets are fiscally responsible.

For each project, please upload the email thread PDF/ screenshot of your faculty advisor's approval.
The submission should also include the Faculty Advisor’s email, send date of the email, as well as the Project application’s name/high-level information.
Unlimited number of files can be uploaded to this field.
5 MB limit.
Allowed types: jpg, jpeg, png, txt, html, pdf, doc, docx, ppt, pptx, xls, xlsx, rar, zip.
18 MB limit per form.
PD Opportunity Submission
One file only.
64 MB limit.
Allowed types: xls, xlsx.
18 MB limit per form.
OPTIONAL: Upload any receipts that may further strengthen your application. They may be requested from you in the future.
Unlimited number of files can be uploaded to this field.
8 MB limit.
Allowed types: jpg, jpeg, png, pdf, doc, docx, zip.
18 MB limit per form.
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