Congratulations! We trust that the funds you’ve been awarded will allow you to develop skills and competency in areas that you otherwise may not have had the opportunity.

As a successful recipient, here are your next steps:

Deadline for 2023/2024 PAF Claims and Final Reports: August 31, 2024

All PAF Claims must be submitted by the date noted above. Claims can be submitted retroactively. In addition to submitting claims, a PAF Final Report must be submitted online via the PAF website or you will forfeit the opportunity to receive future funding from PAF.

PAF Claim Submission Procedure

Policy for Expense Claims Submission

To ensure student groups will claim & receive reimbursement for out-of-pocket expenses within a reasonable timeframe, and to promote financial feasibility and sustainability for student groups, APSC is implementing the following finance policy for reimbursement submission:

All out-of-pocket expense claims need to be submitted for reimbursement within 60 days of the invoice/shipping date. This policy applies to expenses claimed through all student group accounts in Applied Science (e.g. Departmental & APSC Accounts, PAF, etc.) and in conjunction with the PAF policy.

For PAF, August 31st will still be the deadline to claim 2023/2024 PAF funding for purchases made and fully completed*. This includes:

  • Out-of-pocket expenses – Paid by team members claiming reimbursement for PAF Funding
  • Third Party Reimbursement – Expenses paid or already reimbursed from Student Teams’ UBC accounts (Worktag account) or AMS account. (e.g. purchases ordered from ECE store, other UBC stores, or purchases paid by team members already reimbursed from UBC account/AMS account, etc.).

*Fully completed refers to purchases already paid for (itemized receipt along with proof of payment) and shipped. Students should plan ahead for order arrangements.Please contact APSC Finance if you have any questions about the reimbursement process.

Submitting Claims/Reimbursements

To submit your claims please follow the steps below:

PAF Signing Authority

Each student group applying for PAF has designated signing authorities (usually the group leaders). If your group wishes to transfer signing authority for PAF Claims, the existing PAF applicant must email APSC Finance ( and CC informing them of the change.

Design Teams updating signing authorities have a separate process.



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