Congratulations! We trust that the funds you’ve been awarded will allow you to develop skills and competency in areas that you otherwise may not have had the opportunity.
As a successful recipient, here are your next steps:
All PAF Claims must be submitted by the date noted above. Claims can be submitted retroactively. In addition to submitting claims, a PAF Final Report must be submitted online via the PAF website or you will forfeit the opportunity to receive future funding from PAF.
Policy for Expense Claims Submission
To ensure student groups will claim & receive reimbursement for out-of-pocket expenses within a reasonable timeframe, and to promote financial feasibility and sustainability for student groups, APSC is implementing the following finance policy for reimbursement submission:
For PAF, August 31st will still be the deadline to claim 2022/2023 PAF funding for purchases made and fully completed*. This includes:
- Out-of-pocket expenses – Paid by team members claiming reimbursement for PAF Funding
- Third Party Reimbursement – Expenses paid or already reimbursed from Student Teams’ UBC accounts (Worktag account) or AMS account. (e.g. purchases ordered from ECE store, other UBC stores, or purchases paid by team members already reimbursed from UBC account/AMS account, etc.).
*Fully completed refers to purchases already paid for (itemized receipt along with proof of payment) and shipped. Students should plan ahead for order arrangements.Please contact APSC Finance firstname.lastname@example.org if you have any questions about the reimbursement process.
To submit your claims please follow the steps below:
PAF Signing Authority
Each student group applying for PAF has designated signing authorities (usually the group leaders). If your group wishes to transfer signing authority for PAF Claims, the existing PAF applicant must email APSC Finance (email@example.com) and CC firstname.lastname@example.org informing them of the change.
Design Teams updating signing authorities have a separate process.