Planning a Purchase
Student groups must use & claim University funds for expenses incurred to conduct University/team business, which are reasonable and appropriate.
Pre-approval must be obtained from team captains, leadership, and/or faculty advisor/APSC PD team before making the purchase depending on the expense category (e.g. competition, event, or prototype projects) and individual student group’s structure/ internal policy.
Any purchases over CAD$3,500 required a purchase order (PO) processed by a UBC employee. Students are expected to consult with the Finance Teams first before making large purchases using personal credit cards.
For Engineering Design Teams, when submitting purchasing request to departmental stores or departmental finance team, a completed and fully approved Purchasing Authorization Form must be provided.