Recruitment & Turnover

Teams rely on recruiting new members to ensure the long-term success of their projects. Some teams choose to interview interested students to make sure candidates are committed to the team, however teams are not required to interview candidate students.

Recruiting Events

The largest recruiting event is the annual Imagine Day Main Event where clubs and organizations from all walks of life set up booths along main mall and recruit new members. Instructions to register for an Imagine Day booth will be sent out annually, often during the summer. If you have not received an email, but you would like to sign up for a booth, contact the Engineering Design Teams Coordinator ( for information on how your team can sign up. The Faculty of Applied Science also hosts several events each year, such as the Engineering Open House, which often serve as excellent outreach opportunities for teams. The Engineering Teams Coordinator will send information about these events as they approach, so make sure your contact information is up to date.

Online Presence

Besides attending public outreach events, many teams are very active online. Social media sites can be a great way to show off your work, your team’s culture, and your team’s goals. Teams often also have blogs or websites with lists of current members, contact information, and project updates. If your team would like to create its own WordPress site, UBC Blogs ( is an excellent resource that provides students with an easy to set up webpage, 29 free themes to choose from, and free hosting!

Digital Signage

The Faculty of Applied Science has several locations, including the EDC atrium, Kaiser Atrium, Kaiser 2nd Floor Lounge, and Macleod Atrium, where Teams may utilize large screens for digital advertising. Students in the Faculty of Applied Science can display approved ads free of charge. If you would like to promote your team using the monitors throughout UBC and Engineering Buildings, follow these steps:

More information on digital signage and public outreach can be found in the News and Publicity Section.

Succession Planning:

Nearly every student here at UBC aspires to graduate one day. And while some students stick around longer than others, it should come as no surprise that the current executive members of a team will likely no longer be the executive members a few years down the line. While some teams change leadership more often than others, it is important to consider leadership succession to ensure that your team survives even once you are gone. This could include essential project information, team administrative information (e.g. email or blog accounts), contact information, detailed information on current and past sponsors (including sponsorship amounts), and experiential advice.

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