Templates, Examples & Handbook
The Super Application is now open for 2024-2025.
Templates and Examples
Throughout the Super Application, you will be asked to upload completed templates regarding student group registration and funding. The following templates are listed below for you to complete. Please note that each student group category below has a different template, accommodated to their characteristics.
Keep in mind that each template is a separate submission.
Flexible Format = Option to upload your own documents. MUST contain required information.
Engineering Design Teams
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Templates | Examples | |
|---|---|---|
| Section 1 | Basic Information Form | UBC Concrete Toboggan |
(Complete one per project) | UBC Concrete Toboggan | |
(Flexible format) | ||
| Faculty Advisor Approval | ||
| Section 2 | Funding & Roster Spreadsheet Teams must submit a LOCKED version of the Funding Spreadsheet. If the Funding Spreadsheet is unlocked, teams would have to resubmit. | EDT Funding Example |
(Recommended) | Steel Bridge Sponsorship Package | |
| Section 3 | (Flexible format) | Solar Group Policy Handbook |
(Flexible format) All SOPs/SWPs need to be reviewed by Faculty Advisors | SOP CX611 Mini Mill | |
Team Agreements (Flexible format) |
Supplemental Information
Funding Spreadsheet:
This spreadsheet also supports PAF Term 1 applications. This unified approach allows us to collect the necessary data through the SuperApp funding spreadsheet, eliminating the need for Design Teams to fill out redundant forms. All other groups wishing to apply for PAF will have to do it separately through the PAF website. The spreadsheet asks for information on Project Finances,
Current and Previous Year Budgets, as well as the Team Roster. Design Teams applying for PAF T1 must also fill out the PD Opportunities sheets, as well as Other Expenses. Full details on how to complete the spreadsheet is found below:
EDT Funding Application 2024/25 - Handbook
For Collaboration Purposes:
We have provided this Google Docs version to facilitate collaboration, recognizing that multiple people from the team may need to work on the same form. Feel free to make a copy of this Google Docs for your team's use. However, the Google Docs version is strictly for collaborative purposes and is not the final submission format. Please ensure that once your answers are finalized, you copy and paste them into the original PDF downloaded from above, without making any changes to the format. Submissions that do not follow the correct format will be returned to teams for revision.
E-IDEAS (EDI Affinity Student Group)
E-IDEAS Affinity Groups have a flexible submission format but must follow some basic criteria. The full list of requirements and explanations for E-IDEAS groups can be found in the E-IDEAS Super Application Guide.
You can submit using your own files OR the templates provided below:
Templates | Example |
|---|---|
| Super Application Form | Contact APSC PD for example |
| Funding & Roster Spreadsheet (If you are applying for PAF as well, see below) | Contact APSC PD for example |
(Recommended) | Contact APSC PD for example |
If your student group plans to apply for PAF, please use this Funding Spreadsheet (PAF General Application Version)instead. Upload submission on the SuperApp webform as your Funding Spreadsheet.
Supplemental Information
Funding Spreadsheet:
For the Finances portion of the SuperApp, E-IDEAS groups are able to explore different options.
If they are NOT applying for PAF, and just SuperApp:
- Use their own documents, as long as they follow the Guide linked above
- Or use the provided SuperApp Form template, which also includes the finances section
- Or use the provided SuperApp Finances Excel template
If they are ALSO applying for PAF:
- Use the PAF General Application Version
In any case, we ask for an account of previous and current year budgets, executives roster, student roster (with consent), a brief events overview and optional departmental funding requests.
Professional Chapters and Industry Associations; Program and Department Clubs
Templates | Example |
|---|---|
(Includes Group Policy Handbook) | Contact APSC PD for example |
| Funding & Roster Spreadsheet (If you are applying for PAF as well, see below) | Contact APSC PD for example |
(Recommended) | Contact APSC PD for example |
If your student group plans to apply for PAF, please use this Funding Spreadsheet (PAF General Application Version)instead. Upload your submission on the SuperApp webform as your Funding & Roster Spreadsheet.
Supplemental Information
Funding Spreadsheet:
Fill out the Clubs+Chapters Finances spreadsheet if you are NOT applying for PAF. It asks for a list of executives, previous and current year budgets, and optional departmental funding requests.
A full list of Affiliation Requirements can be found under each respective student group below:
Not sure what group you belong to? Look through the student group list! If your student group is not listed, please contact studentgroups@apsc.ubc.ca.