Sponsorship FAQ

• Donation: A philanthropic gift that has no perceived economic value/benefits to the donor.
• Sponsorship: A gift whereby the donor receives a ‘benefit’ for the donation made. Usually sponsorships are provided by companies/organizations. i.e. displaying a company logo on project.

• A tax receipt is issued when an individual makes a donation. The tax receipt can be applied against an individual’s income tax. The donation is usually monetary.
• A business acknowledgement is issued for donations provided by a business. Business donations can be monetary and/or gifts-in-kind.

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• Applied Science student competition team sponsorships
• Please email team.sponsorship@apsc.ubc.ca for an image of the ‘Sponsor’ button

• 1- 4 pages with text and images
• TIP:
  • One page should be dedicated to outlining the sponsor benefits. Please ensure your team is able to follow through with the proposed benefits and do not offer additional benefits not outlined in your sponsorship package.
  • Create a case statement that resonates and aligns with the goals of your prospect. Check their website’s ‘About Us’ page.

• If you answer YES to all of the questions below then you are on the right track to making the ‘ask’.
  • Do you have an approved sponsorship package?
  • Do you have a list of prospects?
  • Have you identified a sponsorship lead from your team?
  • How much funding are you asking for?
  • Have you contacted the Development Office?

• Get in touch with the company’s community relations team, human resources, or office manager.
• TIP: Ask other teams to see who they spoke to previously, check company websites for bios, and LinkedIn to find an appropriate contact.
• TIP: There are several companies not to be solicited by Student Teams. Please confirm with the APSC Development Coordinator at team.sponsorship@apsc.ubc.ca.

• Option 1: Provide the cheque and donation form to the following address:

• Option 2: Submit cheque and donation form to the Dean’s Office Finance Dept. or your Department’s Finance and provide the Development Office with a copy of the cash receipt and donation form.
• TIP: Do you have a financial account set up? If not, please contact your Department’s Finance office to create one. Funds received cannot be deposited into personal bank accounts.
• TIP: You can request the donor to mail the cheque directly to the Development Office. Please ensure the team name is mentioned on the memo/reference line.

• Gift in Kind/in-kind donation is usually a non-monetary donation. i.e. equipment and software
• With proper documentation, these donations may be eligible for a full or partial business acknowledgement.
• Please contact the Development Office team.sponsorship@apsc.ubc.ca if a donor is interested in making an in-kind donation. Your Faculty Advisor should also be made aware of this potential gift.
• TIP: Gifts of Services including assembly, advice, and time spent, cannot be acknowledged as per CRA regulations.

• Please do not sign any legal binding documents including contracts or gift agreements
• Forward these inquiries to the Development Office, team.sponsorship@apsc.ubc.ca

Yes! Check out the Finances Templates section, or refer to the TESL course on Canvas for all templates.

• Processing donation/sponsorship cheques and issuing tax receipts/business acknowledgements
  • If you have questions regarding your financial account balance and reimbursements, please direct these inquiries to your Department’s Finance team.
• Inquiries on cheques received
• Reviewing sponsorship packages
• Sponsorship strategies
• General inquiries related to external sponsorships and donations.