Safety Abroad & International Travel
- ALL students planning trips outside of Canada for UBC-connected purposes must complete the Student Safety Abroad Registry and follow UBC’s Student Safety Abroad Policy guidelines
- Please use the “group study” category when completing the application
- Minoli and team will be auditing completion of these going forward
- Other information to review and consider before leaving:
- Emergency Assistance: International SOS - Guidance for when to contact International SOS (ISOS), a firm under contract to UBC to provide health and security assistance to UBC students, faculty and staff. Visit the site
- Privacy Matters @ UBC: Travelling with Electronics - Information on how to safeguard your personal and institutional data when travelling with digital devices. Read more
In addition, APSC recommends you have the following easily accessible when travelling for EDT Activities:
- Proof of competition attendance – eg. documentation showing that you have been accepted to competition
- Proof that you are UBC students – you could have all students download their “confirmation of enrolment letter” on Workday that shows they are a student
- Confirmation that all students are registered with Go Global travel registry
- Confirmation that all students have taken the completed the training that goes with the registry
- Emergency phone numbers on hand – eg. International SOS that UBC recommends
Insurance while you're away (including liability insurance and personal insurances)
Student teams are often required to carry Liability Insurance in order to compete/participate in events or test their projects in certain facilities. UBC may provide student teams with Liability Insurance. To request a certificate of insurance for your team, plan in advance a minimum of 12 weeks lead time. Contact Sara Buse and Minoli with information including: a copy of the applications to participate, the group requesting the certificate of insurance, any specific terms that are required, and the dates for the event, and any waivers that have been signed or agreed to.
All students are expected to have MSP/iMED and AMS/GSS extended health coverage and travel insurance. Travel insurance usually refers to things like flight cancellation, medical insurance while in another country. If you have any questions about travel insurance please reach out to the UBC Safety Abroad team, their contact information should be in the Registry you are working on.
Shipping/Transporting your Prototype
- APSC PD recommends that you use ECE stores for your shipping, so that if anything happens, UBC can follow-up more easily.
- Please check in with Richard regarding the materials you will be transporting across the border to ensure you are transporting things in the safest way possible.