APSC PD Managed Spaces

EDC Large Room Bookings

The EDC also has large rooms on the 3rd floor that are available for general room bookings - such as one-offs or recurring team meetings:

	EDC 301	EDC 303	EDC 320
Capacity	66 people	66 people	20 people
Weekday Availability	After 8:00 PM	After 8:00 PM	No
Weekend Availability	All Day
Type of work permitted	General meeting, planning and designing - NO MAJOR PROTOTYPING
Max. Booking Time	4 Hours

Teams who do not adhere to these guidelines may lose booking privileges.

Students should be respectful of this space and leave the rooms as they found it.
- This includes returning tables and chairs to their original location, cleaning up any messes from minor design work and/or prototyping, and removing all project materials and personal items from the space before leaving.
If a team is more than 30 minutes late to their scheduled booking, they will lose their reservation.
- This means that the room will be available to any EDT on a “first come, first served” basis for the remainder of the booking time.
We expect all teams to honour their bookings as we are trying to maximize space usage. Please notify us and/or the rest of the teams if you are not planning to use the space.
- Students must stay within the room capacity limits listed above.
These rooms are not intended for any major prototyping - they are for general meetings, planning, and designing.

**EDC Booking Timeline**
	September to December	January to April	May to August
Request Qualtrics opens	July 1^st	Nov 1^st	March 1^st
Request Qualtrics closes	August 1^st	Dec 1^st	April 1^st

DO YOU STILL REQUIRE MEETING SPACE?

Consider booking a general teaching space through UBC’s general website. If you select this option, Minoli will be required to sign the authorization form – please send this to her ASAP.
Some APSC departments have select rooms available for students to book. Please follow the instructions that are available here.
- APSC PD has no control over how other departments chose to manage their spaces. If you do not see a room listed, then it may not be available for student use.
EDC 301/303/320 – We have finished taking requests for recurring meetings in these spaces for 2023/24. If you are looking for one or two specific dates, please feel free to email the EDT Coordinator (team.engineering@ubc.ca).
- If there are times that the rooms are available (and not booked), these are available on a “first come, first served” basis. A reminder to teams that this is a shared space used by student groups, classes, and other APSC community members.