
Life Cycle Stages and Forms
Project Lifecycle Forms are your roadmap from concept to completion. Every project involving prototyping or funding goes through four key stages: the Project Overview Form, Development & Build Package, Progress Update Form, and Project Evaluation Form. These forms help teams outline goals, anticipate risks, meet safety and funding requirements, and track progress from start to finish. By following this process, design teams can improve project completion rates, achieve stronger learning outcomes, and maintain eligibility for future funding. Following the project lifecycle isn’t just about meeting requirements—it’s about giving your team the best chance to succeed, learn, and make an impact.
Project Status | Required Form to Complete |
Completed between September 30, 2024 and September 30, 2025 with Project ID | Project Evaluation Form (PEF) |
Project In Progress WITH Project ID | Project Development and Build Package (PDBP) and Faculty Advisor Project Verification Form 2025-26 (PDBP) |
Project In Progress, NO Project ID | Project Overview Form (POF), Faculty Advisor Project Sign-Off Form 2025-26 (POF)– no estimated timeline or budget required AND Project Development and Build Package (PDBP) and Faculty Advisor Project Verification Form 2025-26 (PDBP) |
New project, not started yet | Project Overview Form (POF), Faculty Advisor Project Sign-Off Form 2025-26 (POF) and Preliminary Timeline Form (PTF) |
As an Engineering Design Team, these forms will keep your project on course every step of the way and you will be required to upload completed templates. The following templates are listed below for you to complete.
Keep in mind that each template is a separate submission.
Flexible Format = Option to upload your own documents. MUST contain required information.
Stages | Templates | Examples | Submission Deadline |
Stage 1 | Project Overview Form (POF) | Formula Electric Project Overview Form | The term before the start of the project |
Preliminary Timeline Form (PTF) | Formula Electric Preliminary Timeline Form | Submitted along with the Project Overview Form (POF) (the term before the start of the project) | |
Faculty Advisor Project Sign-Off Form 2025-26 (POF) | Submitted along the Project Overview Form (POF) (the term before the start of the project) Please note that for each project, teams will need to get their faculty advisor to review their Project Overview Form (POF) and sign off on a new Faculty Advisor Form. | ||
Stage 2 | Project Development and Build Package (PDBP)- (Budget and Expenses Spreadsheet and Formal Project Timeline) | Formula Electric Project Development and Build Package | Submitted on a rolling basis after approval of POF |
Faculty Advisor Project Verification Form 2025-26 (PDBP) | Submitted along the Project Development and Build Package (PDBP) Please note that for each project, teams will need to get their faculty advisor to review their Project Development and Build Package (PDBP) and sign off on a new Faculty Advisor Form. | ||
Stage 3 | Project Progress Form (PPF) | Formula Electric Project Process Form | Submitted every term for the duration of the project |
Stage 4 | Project Evaluation Form (PEF) | Formula Electric Evaluation Form | Submitted at the start of the following term after the project has been completed |