Life Cycle Stages and Forms 

Project Lifecycle Forms are your roadmap from concept to completion. Every project involving prototyping or funding goes through four key stages: the Project Overview Form, Development & Build Package, Progress Update Form, and Project Evaluation Form. These forms help teams outline goals, anticipate risks, meet safety and funding requirements, and track progress from start to finish. By following this process, design teams can improve project completion rates, achieve stronger learning outcomes, and maintain eligibility for future funding.  Following the project lifecycle isn’t just about meeting requirements—it’s about giving your team the best chance to succeed, learn, and make an impact.

NOTE: THESE FORMS ARE ONLY REQUIRED FOR ENGINEERING DESIGN TEAMS

 WHICH PROJECT LIFECYCLE FORM DO I NEED TO FILL OUT FOR SUPERAPP 2025-26?

Project Status Required Form to Complete
Completed between September 30, 2024 and September 30, 2025 with Project ID Project Evaluation Form (PEF)
Project In Progress WITH Project IDProject Development and Build Package (PDBP) and Faculty Advisor Project Verification Form 2025-26 (PDBP)
Project In Progress, NO Project ID

Project Overview Form (POF), Faculty Advisor Project Sign-Off Form 2025-26 (POF)– no estimated timeline or budget required  AND

Project Development and Build Package (PDBP) and Faculty Advisor Project Verification Form 2025-26 (PDBP)

New project, not started yetProject Overview Form (POF), Faculty Advisor Project Sign-Off Form 2025-26 (POF) and Preliminary Timeline Form (PTF) 

Project Overview Form (POF)

Stage 1: Sets the foundation for planning and tracking progress throughout the project lifecycle.

Preliminary Timeline Form (PTF)

Stage 1: Outlines the project’s phases and expected completion dates, helping teams plan for each stage of development.

Development and Build Package - (Budget and Expenses Spreadsheet and Formal Project Timeline)

Stage 2: Ensures your team has adequate funding for the coming year and can deliver the proposed projects.

Note: You should only fill out one Development and Build Package per final deliverable (e.g. competition, conference etc.). If a final deliverable requires multiple projects, include all of them within the same Development and Build Package.

Project Progress Form (PPF)

Stage 3: Ensures your team has adequate funding for the coming year and can deliver the proposed projects. 

Project Evaluation Form (PEF)

Stage 4: Documents changes to scope, timeline, or budget, and marks the completion of APSC approved projects. 

As an Engineering Design Team, these forms will keep your project on course every step of the way and you will be required to upload completed templates. The following templates are listed below for you to complete.  

Keep in mind that each template is a separate submission. 
Flexible Format = Option to upload your own documents. MUST contain required information.

Stages

Templates 

Examples

Submission Deadline

Stage 1

Project Overview Form (POF)Formula Electric Project Overview FormThe term before the start of the project
Preliminary Timeline Form (PTF)Formula Electric Preliminary Timeline FormSubmitted along with the Project Overview Form (POF) (the term before the start of the project)
 Faculty Advisor Project Sign-Off Form 2025-26 (POF)  

Submitted along the Project Overview Form (POF) (the term before the start of the project)

Please note that for each project, teams will need to get their faculty advisor to review their Project Overview Form (POF) and sign off on a new Faculty Advisor Form.

Stage 2

Project Development and Build Package (PDBP)-  (Budget and Expenses Spreadsheet and Formal Project Timeline)Formula Electric Project Development and Build PackageSubmitted on a rolling basis after approval of POF
Faculty Advisor Project Verification Form 2025-26 (PDBP)  

Submitted along the Project Development and Build Package (PDBP)

Please note that for each project, teams will need to get their faculty advisor to review their Project Development and Build Package (PDBP) and sign off on a new Faculty Advisor Form.

Stage 3

Project Progress Form (PPF)Formula Electric Project Process FormSubmitted every term for the duration of the project 

Stage 4 

Project Evaluation Form (PEF)Formula Electric Evaluation FormSubmitted at the start of the following term after the project has been completed 

 

UBC Crest The official logo of the University of British Columbia. Arrow An arrow indicating direction. Arrow in Circle An arrow indicating direction. Caret An arrowhead indicating direction. E-commerce Cart A shopping cart. Time A clock. Communication skills Pencil with speech cloud Chats Two speech clouds. Emotional Intelligence Left-side half heart and right-side half brain shape representation Facebook The logo for the Facebook social media service. Home A house in silhouette. Information The letter 'i' in a circle. Instagram The logo for the Instagram social media service. Leadership User icons presented as a pyramid hierarchy Linkedin The logo for the LinkedIn social media service. Location Pin A map location pin. Mail An envelope. Networking Network of nodes Telephone An antique telephone. Play A media play button. Professionalism Hands shaking Search A magnifying glass. Arrow indicating share action A directional arrow. Speech Bubble A speech bubble. Star An outline of a star. Teamwork Three user icons with overlap Twitter The logo for the Twitter social media service. Urgent Message An exclamation mark in a speech bubble. User A silhouette of a person. Vimeo The logo for the Vimeo video sharing service. Youtube The logo for the YouTube video sharing service. Future of work A logo for the Future of Work category. Eye A logo representing an eye Inclusive leadership A logo for the Inclusive leadership category. Planetary health A logo for the Planetary health category. Solutions for people A logo for the Solutions for people category. Thriving cities A logo for the Thriving cities category. University for future A logo for the University for future category.